Monthly Archives: November 2017

Prequalification: Essential Information for Grantees and Applicants

REMINDER: When you apply to NYSCA or enter into a contract, all documents in your Prequalification Document Vault in the Grants Gateway must be up to date.

Common annual dates that document vaults may require updating are 12/30, 2/15, 3/30, 5/15 and 6/30, and during grant application periods. An additional recent date was 11/15.

These dates are based on an organization’s fiscal year end date and may vary. Every organization should review their Prequalification Application Status Report document located inside their document vault regularly for key expiration dates and related information.

To access your organization’s document vault, log in to the Grants Gateway as the Grantee Delegated Administrator. A Document Vault link should be available near the top of the page.

The required documents are:

  • Certificate of Incorporation or equivalent document
  • IRS 501(c) determination letter
  • IRS 990
  • Audit/Review and Findings
  • CHAR500 or CHAR410
  • Board of Directors Profile
  • Senior Leadership Resumes
  • Corporate Bylaws

For questions about Prequalification and Document Vaults, contact Operations Team Associate Marnee Geller, (212) 459-8819 or


NYSCA and Edward Hopper House honor New York artist Carrie Mae Weems

Carrie Mae Weems, Dia Beacon from Beacon, 2003-05, Archival pigment print, 33.25 x 29.25 x 1.25 in.

This Thursday, one of New York State’s most influential artists will present an exclusive exhibition in connection with an award presented by Governor Andrew M. Cuomo and the New York State Council on the Arts.

Carrie Mae Weems, recipient of the 2017 Edward Hopper Citation of Merit for Visual Artists, in recognition of her significant artistic contributions to the state of New York, will exhibit Beacon, a series of photographs documenting the changing landscape and culture of Beacon, NY, at Edward Hopper House in Nyack.

“To be receiving this award in recognition of the great artist Edward Hopper, whose painted world of dark nights and lonely people were so often a home to my imagination and anchor to my own practice is a tremendous honor,” said Weems.

Weems places herself as the subject in the Beacon photographs, always pictured standing with her back to the camera, observing and “bearing witness, confronting something, [serving] as a guide to the viewer standing with me.”

Weems is celebrated for her photography, films, and videos that address social themes focusing on race, gender, and class.  She has exhibited at major institutions throughout the world, and she is the recipient of numerous awards and fellowships, including the MacArthur “Genius” grant, the Congressional Black Caucus Foundation’s Lifetime Achievement Award, the Prix de Roma, and many more. She lives and works in Syracuse, NY.

This exhibition is made possible by the New York State Council on the Arts with the support of Governor Andrew M. Cuomo and the New York State Legislature. We are thrilled to support Carrie Mae Weems and celebrate New York State’s vibrant culture and exceptional artistry through this award.

NYSCA Talks “Dream Projects” with NYC Museum Educators Roundtable

Leigh Wells of the Museum of the Moving Image, Adrienne Lei of the Frick Collection and Lacey Flint of The Explorers Club share their ideas for new museum education projects.

We want all of New York’s arts organizations to do their best, most innovative work – and we love talking with you about your ideas to figure out how we can collaborate to turn vision into reality.

On Tuesday, we hosted a Meet the Funder event with the New York City Museum Educators Roundtable (NYCMER). Participants shared with us their dream projects, and staff from our Museum, Arts Education, Architecture + Design and Electronic Media & Film Programs provided guidance as to eligibility and best practices for applying to NYSCA.

Hosting NYCMER and similar events helps us understand ways to continue to support the field. We appreciate the participation of organizations such as the New-York Historical Society, Museum Access Consortium, Guggenheim Museum and Fraunces Tavern Museum. You inspired us with projects tackling important issues such as work training opportunities for teens in museums, engaging communities in curation, redeveloping museum’s school programs to better educate students, and increasing access for those of all abilities.

Participants discussed a variety of topics, including teen workforce training, accessibility and community engagement.

We live-tweeted the event @NYSCArts and @NYCMER and compiled tips for applying to NYSCA, many of which will be effective across all disciplines. Read the highlights below:

  • If you are interested in applying to NYSCA, you can set up a short phone call with Program Staff to ask about similar projects funded in the past.
  • Tell your story thoroughly but succinctly. You don’t have to max out all your word limits.
  • Be specific.
  • Read guideline questions thoroughly.
  • Pair statistics with personal stories.
  • If your program might be suitable to multiple NYSCA Programs, call us and ask what funding range is available in each program and where your project may be strongest. Do this before the application period – once the application opens, we can’t take program-specific questions.
  • For public art, review Visual Arts Program AND Regional Economic Development Council initiative guidelines
  • If your program is groundbreaking for your organization, even if not the whole field, tell us why. Context helps!
  • If you’re offering tuition stipends for those in need, tell us how you determine who is eligible and why.
  • Avoid a “kitchen sink” proposal. Show beginning/middle/end of a measurable process.
  • Successful arts education application videos show student/teacher interaction. We want to see process, not promo.  

NYSCA’s FY19 Guidelines will post in early 2018. If you have an idea for a proposal you would like to discuss, visit our website to contact the appropriate staff member.